Privacy Statement

1. Introduction

This Privacy Policy explains how Jurnal Garasi Buku dan Obrolan Keilmuan (SIBOOK Journal), published by Yayasan Insanulhaq, collects, uses, stores, shares, protects, and otherwise processes personal information in connection with the journal website, manuscript submission system, editorial workflow, peer-review process, publication activities, and related scholarly communication services.

The journal is committed to handling personal information responsibly and in accordance with applicable data protection laws and principles, including the applicable provisions of Indonesian personal data protection law and other privacy regulations where they apply.

2. Information We Collect

Depending on how users interact with the journal, the journal may collect and process the following categories of information.

Account and Profile Information

• Name
• Email address
• Username and account information
• Institutional affiliation
• Country or region
• Academic or professional role
• ORCID or other scholarly identifiers, where provided
• Contact information voluntarily provided by the user

Manuscript and Editorial Information

• Manuscripts and supplementary files submitted to the journal
• Author and co-author information
• Peer-review reports and recommendations
• Editorial decisions and revision records
• Declarations concerning authorship, funding, conflicts of interest, research ethics, and the use of Artificial Intelligence where applicable
• Correspondence between authors, editors, reviewers, and journal staff

Technical and Usage Information

• IP address
• Browser and device information
• Date and time of access
• Login and system activity information
• Pages or journal services accessed
• Technical logs necessary for security and system administration

3. How We Use Personal Information

Personal information may be processed for purposes including:

• Creating and administering user accounts;
• Receiving and managing manuscript submissions;
• Managing editorial screening and peer review;
• Communicating with authors, editors, reviewers, and readers;
• Managing revisions, editorial decisions, copyediting, and publication;
• Publishing scholarly articles and associated bibliographic metadata;
• Registering and disseminating publication metadata;
• Supporting indexing, discovery, archiving, and digital preservation;
• Maintaining the security, integrity, and functionality of the journal website;
• Sending journal notifications requested by registered users;
• Maintaining an accurate scholarly and editorial record; and
• Meeting applicable legal, ethical, and regulatory obligations.

4. Information Included in the Scholarly Record

Certain information associated with accepted and published articles forms part of the permanent scholarly record. This may include author names, institutional affiliations, ORCID identifiers, corresponding author information, acknowledgements, funding information, conflicts of interest, author contribution statements, and other information required for scholarly transparency.

Information forming part of the published scholarly record may be disseminated through the journal website and relevant scholarly indexing, metadata registration, discovery, and preservation services.

5. Peer Review and Confidentiality

Manuscripts under review and information associated with the peer-review process are treated as confidential and are made available only to individuals who require access for legitimate editorial and peer-review purposes.

SIBOOK Journal applies a double-blind peer-review process. The journal seeks to protect the confidentiality of author and reviewer identities in accordance with its peer-review policy and editorial procedures.

6. Sharing and Disclosure of Information

Personal information is not disclosed for unrelated purposes. Information may, however, be shared where reasonably necessary for journal operations, including with:

• Editors, reviewers, and authorized journal personnel involved in manuscript processing;
• Technical service providers supporting journal hosting, communication, security, or system administration;
• Scholarly infrastructure services used for metadata registration, indexing, discovery, archiving, and digital preservation;
• Competent authorities where disclosure is required by applicable law or lawful process.

Where third-party services process personal information on behalf of the journal, the journal seeks to limit such processing to information reasonably necessary for the relevant service.

7. Data Retention

Personal information is retained only for as long as reasonably necessary for the purposes for which it was collected, including journal administration, editorial accountability, research integrity, scholarly record-keeping, legal obligations, dispute resolution, and digital preservation.

Some information associated with published articles and editorial records may need to be retained for extended periods in order to preserve the integrity and traceability of the scholarly record.

8. Data Security

The journal applies reasonable technical and organizational measures intended to protect personal information against unauthorized access, alteration, disclosure, loss, misuse, or destruction.

Access to editorial and administrative information is limited according to journal roles and legitimate operational requirements. Nevertheless, no online information system can guarantee absolute security.

9. Your Privacy Rights

Subject to applicable law and the requirements of maintaining an accurate scholarly record, individuals may have rights concerning their personal information, including the right to:

• Request information about personal data processed by the journal;
• Request access to their personal information;
• Request correction of inaccurate or incomplete information;
• Request deletion of eligible personal information;
• Request restriction or cessation of certain processing where applicable;
• Withdraw consent where processing is specifically based on consent; and
• Raise questions or concerns regarding the handling of their personal information.

Certain requests may be limited where retention or publication is necessary to preserve the integrity of the scholarly record, comply with legal obligations, address research-integrity concerns, or establish, exercise, or defend legal claims.

10. Cookies and Technical Technologies

The journal website may use cookies and similar technologies that are necessary for essential functions such as user authentication, session management, security, language preferences, and other functions required for operation of the publishing platform.

If additional analytics or third-party tracking technologies are enabled, information concerning their use should be provided to users in accordance with applicable privacy requirements.

11. External Links and Third-Party Services

The journal website may contain links to external scholarly services, indexing platforms, researcher identifiers, publisher websites, and other third-party resources. The privacy practices of those external services are governed by their respective privacy policies.

12. Changes to This Privacy Policy

This Privacy Policy may be updated when journal practices, publishing technologies, or applicable legal requirements change. Material revisions will be reflected by updating the "Last Updated" date on this page.

13. Contact

Questions, requests, or concerns regarding this Privacy Policy or the processing of personal information may be directed to:

Jurnal Garasi Buku dan Obrolan Keilmuan (SIBOOK Journal)
Publisher: Yayasan Insanulhaq
Banjar, West Java, Indonesia
Email: info@insanulhaq.or.id